We are delighted to share with you the list of features we have in store for our clients for the January 2024 Official Release. With the improved quality and enhanced options, you will now have a better HRP experience.

The list identifies significant features and fixes we have worked on for the past few months. We have made improvements in the features of our HRP.

Before deploying the new update, HRP 1.0.23, it is recommended that you perform the following steps for best results:

1. Secure and create your latest backup before you start any deployment for the new update. Just in case you encounter errors, at least you have backup to restore your database back from where you stopped.
2. It is important that you disconnect all workstations from the main server while the deployment of the latest updates is ongoing.
3. Put it into practice before you deploy any new update into production, make sure that you have conducted your testing of the new package into your training database.
4. Double check appsettings, appsettings.production, appsettings.local, & app.env before running Accounts, API (except HRP-API), Hangfire & WEB. Compare your current files to the latest release.
5. Clear Cache before using the system.
   

List of Features of HRP 1.0.23

HRP ADMIN New Features

Setup and Options – Documents – PDS Sequence

A new setup for PDS to change the sequence of data entries of Educational Background, CS & Work Experience, and Work & Interventions. This will affect both the main form and the printout.

Note: Default value will be set to ‘Ascending’

Setup and Options – Payslip and Excel Payroll Summary Format

Note: This setup still does not have an implementation in HRP

Templates – Report Banner Assigning of Reports

Assigning of Report Banner templates to HRP and MyHRP reports is now available, all selected reports will now reflect the image uploaded in the Header and Footer of the Report Banner Template.

Reports selected in the assigning of Report Banner will follow the Header and Footer options that are set in the Report Banner Template. Reports that are not assigned in any template will use the Report Banner Template that is Set as Default

Note: Not all reports in HRP and MyHRP are added in the report selection of the Report Banner Template. All the reports available for selection will have a default space provided for the header and footer.

Users - Assign Reports - HRP - HR - Comparative Assessment Result Include on assigning reports the Comparative Assessment Result Include on assigning reports the Report on The Documentary Review

System Setup - Setup and Options

1. New setup group ‘General’ group by Contribution
2. New setup group ‘General’ group by Benefit

Benefit:

System Setup - Setup and Options - General - Contribution

• If disabled remove all transaction ‘Contribution, SSS and GSIS’
• If disabled remove all transaction ‘Benefits’ except MTHP and Maternity

Affected Modules:

• Salaries & Wages
• Payment Scheme
• Payroll Summary & Item
• Payslip Contribution:
  

System Setup - Setup and Options – Payroll – Payroll Generation – Employee Tagging To exclude or include employees in payroll generation via tagging Payroll Status in Employment Details.

Users – Privileges – HRP – Timekeeping (Notices)

Additional privileges setup in timekeeping (notices).

System Setup – Setup and Options – Payroll – Holiday Pay Entitlements

A new feature and setup for enabling and disabling the holiday pay. Option: Default (Enabled)

1. Enabled - to compute the holiday pay, the employee must have a completed work hour or leave with pay before the holiday schedule.
2. Disabled - existing computation of holiday pay even if the employee is not yet on duty before the holiday schedule.

 System Setup — Setup and Options — Payroll — Flexible Time Policy

A new feature and setup for enabling/disabling the flexible time policy in the HRP Employee profile for tagging the employee.

Once enabled:

A. Open Schedule - Based on total work hours in a day.

 NOTE: Tagging of Flexible Time Policy is in HRP - Employee Profile - Schedule - Flexible Time Schedule Tagging.

System Setup – Setup & Options – Payroll – Fixed Gross Pay for Salaries

A new setup in fixed gross pay wherein we can set which employee will be applied for fixed gross pay for salaries.

Disabled Fixed Gross Pay

Enabled Fixed Gross Pay, select employee button will be available.

In this modal we can select a employee to be assigned in fixed gross pay.

Users – Assign Reports Enhancements

Employee name is now visible in the setup & the report is now categorized.

Setup and Options – BIR Related Setup – Alphalist Data Generation-1604-C

Under BIR Related Setup, a new configuration, “Alphalist Data Generation – 1604 - C” has been added, allowing users to choose between Manual or System Generated setup.

System Setup – Tax Exemption – Allowed Exemption from Checkbox to Dropdown

The Allowed Exemption option for Tax Exemption buildup is now presented as a dropdown, allowing users to choose between None, De Minimis Benefits, 13th Month & Other Benefits, or Salaries & Other Compensations.

 **Phase 1: Automated Alphalist

Earnings – Other Incentives – Allowed Exemption

New dropdown in Other Incentives, Allow Exemption.

Note: De Minimis is now included in this dropdown. The dropdown will enable if “Taxable”

is ticked.

**Phase 1: Automated Alphalist

 Benefits – Other Incentives – Allowed Exemption

 New Allowed Exemption dropdown in buildups under Benefits. PERA

**Phase 1: Automated Alphalist

Hazard Pay

**Phase 1: Automated Alphalist

Longevity Pay

Note: De Minimis is now included in this dropdown. The dropdown will enable if “Taxable”

is ticked.

**Phase 1: Automated Alphalist

Note:

• Filing Period Before & After cannot be tagged at the same time.
• The leave is automatically rejected if submitted outside of the filing period; otherwise, it is automatically submitted.
  

MyHRP:

HRP New Features

Employee – Employment – Alphalist Record

A new section in the Employment, Alphalist Record, where the users can input details for Previous and/or Present Employer.

In the Present Employer tab, all fields are manually inputted.

In the Previous Employer tab, if the employee has a “current” Personnel data Sheet (PDS) & work experience, there will be a selection available for employer.

Note: Alphalist Record will only appear if “Alphalist Data Generation – 1604 - C” is set to

System Generated.

**Phase 1: Automated Alphalist

Notification from Recruitment - Interview

Job will execute at 3am (Note: If the server is turned off, this will not trigger).

Data that will be included in the notification are Recruitment entries with “Schedule of Visit”

for Interview for that day.

 By clicking the “eye” button, the user will be directed to Recruitment > Applicant Details. Note: Notification count is based on active “eye” icon that is currently active.

Notification from Recruitment - Exam

Job will execute at 3am (Note: If the server is turned off, this will not trigger).

Data that will be included in the notification are Recruitment entries with “Schedule of Visit”

for Exam for that day.

 By clicking the “eye” button, the user will be directed to Recruitment > Applicant Details. Note: Notification count is based on active “eye” icon that is currently active.

Notification from Recruitment – Not Qualified

Job will execute at 3am (Note: If the server is turned off, this will not trigger).

Data that will be included in the notification are Recruitment entries with Not Qualified

“Status” and set 1 day ago.

By clicking the “eye” button, the user will be directed to Recruitment > Applicant Details. Note: Notification count is based on active “eye” icon that is currently active.

Employee Reports – Appointment Form Enhancements

The total from the Salary Grade Base Percentage will now be reflected in the Appointment Form.

Payroll – Benefits – Longevity Pay Computation for Part-time Employees

Computation of Longevity Pay will now be based on the Salary Percentage for Part-time Employees

Computation: 4500 * 10% = 450

Payroll – Subsistence Allowance Computation

Computation:

• To get the full amount of the monthly subsistence allowance rate, the employee must have actual complete attendance.
• If the employee has leave with pay or absences (certain days), the computation would be prorated. The absences pertain to the blank timesheet entries or number of days indicated in the LWOP column in the Payroll Summary. Once you get the required values multiply the number of days of leave and absences by the computed daily rate.

See sample computation below:

Complete Attendance:

• Subsistence Allowance Monthly Rate

Incomplete Attendance - Based on Actual Work Days:

• Daily Rate is based on the timesheet entries of employees.
• Monthly Rate / Total of timesheet entries = Daily Rate
• Leave with Pay and Absences Amount = Daily Rate * The total of the Number of Days of Leave with Pay and Absences
• Subsistence Allowance = Monthly Rate - Leave with Pay and Absences Amount

Sample:

• 5000(Monthly Rate) / 21 Days (Actual Attendance) = 238.0952 (Daily Rate)
• 238.0952 (Daily Rate) * 2 (Number of Days of Leave with Pay and Absences) =

476.1904 Leave with Pay and Absences Amount

• 5000 – 476.1904 = 4,523.81 Subsistence Allowance to be received by Employee

Incomplete Attendance - Based on Average Work Days:

• Daily Rate is Based on Average Work Days:
• Daily Rate = Monthly Rate / Working Days in a Month (based on assigned build-up)
• Leave With Pay and Absences Amount = Daily Rate multiplied by Daily Rate
• Subsistence Allowance = Monthly Rate - Leave with Pay and Absences Amount

Sample:

• 5000(Monthly Rate) / 22 Days (Working Days in a Month) = 227.27 (Daily Rate)
• 227.2727 (Daily Rate) * 2 (Number of Days of Leave with Pay and Absences) =

454.5454 Leave with Pay and Absences Amount

• 5000 – 454.54 = 4,545.45 Subsistence Allowance to be received by Employee
  

Payroll Summary Display

Payroll Item Display

Note: Sample is from Subsistence Allowance – Actual Work Days

Payroll – Laundry Allowance Computation

Computation:

• To get the full amount of the monthly rate of laundry allowance, the employee must have actual complete attendance.
• If the employee has leave with pay or absences (certain days), the computation would be prorated. The absences pertain to the blank timesheet entries or number of days indicated in the LWOP column in the Payroll Summary. Once you get the required values multiply the number of days of leave and absences by the computed daily rate.

See sample computation below:

Complete Attendance:

• Laundry Allowance Monthly Rate

Incomplete Attendance - Based on Average Work Days:

• Daily Rate is Based on Average Work Days:
• Daily Rate = Monthly Rate / Working Days in a Month (based on assigned build-up)
• Leave With Pay and Absences Amount = Daily Rate multiplied by Daily Rate
• Laundry Allowance = Monthly Rate - Leave with Pay and Absences Amount

Sample:

• 5000(Monthly Rate) / 22 Days (Working Days in a Month) = 227.27 (Daily Rate)
• 227.2727 (Daily Rate) * 2 (Number of Days of Leave with Pay and Absences) =

454.5454 Leave with Pay and Absences Amount

• 5000 – 454.54 = 4,545.45 Laundry Allowance to be received by Employee

Payroll Summary Display

Payroll Item Display

Employee Reports – Plantilla Records Enhancement

A new checkbox for tagging as “Present” of Plantilla Records. Upon checking the Inclusive Date will be displayed as “Present” in both Plantilla Records main form and Service Record printout.

Employee Profile – Reports – Certificate of Assumption to Duty

Top date must be the same with bottom date

HR Forms – Report on The Documentary Review

1. Additional Save button for every added applicant.
2. Apply tab for Educational, Eligibility, Work Experience, Trainings and Remarks.

Main Crud:

Applicants Crud:

Eligibility Crud:

Work Experience Crud:

Trainings Crud :

HR Forms – Monthly Report on Accession

The view button is added on the last column.

HR Forms – Comparative Assessment Result

Job titles in signatories are added.

Employee Profile – Employment – History of Promotions

New Table before Memberships

Department – Employee Profile – Employment – Persons with Disabilities

To be able to tag the employee as PWD and its corresponding type.

Department – Employee Profile – Other Payroll Information

Other Payroll Information is added and change of location of some fields related to Payroll Information

Department - Employee Profile – Employment – Other Payroll Information

• To be able to save the assigned Payroll Status Field.
• To be able to tag the employee on excluding or including the employee in payroll generation – salaries.
  

Payroll – Salaries & Wages – Holiday Pay Entitlement Computation

A new feature for computation of holiday pay, once enabled in Setup and Options the holiday pay computation will required to work performed before the holiday schedule.

With work performed and completed work hours before holiday schedule.

With approved leave before holiday schedule.

Employee Profile – Reports – Daily Accomplishment – Other Accomplishment Time Enhancements

Change the time to the text box.

A new feature in notices where all the employee's schedule requests can be seen and approved or denied by the User.

NOTE: Only the assigned department will be seen and edited by the User.

Employee Profile – Schedule – Tagging of Flexible Time to Employee

For tagging of the employee eligibility in Flexible Time Policy.

NOTE: Setup is required in System Setup - Setup and Options - Payroll - Flexible Time Policy.

 

Employee Profile – Timesheet – Payroll Computation of Flexible Time Policy

On the payroll calculation, if the employee has met the total work hours in a day regardless of theemployee time in & out no late/undertime will be deducted in the payroll calculation, but if the employee is not met the total work hours in a day the remaining hours/minutes will result to undertime.

Scenario 1:

1.  Time in - 8:30am

2.  Time out - 5:30pm

3.  Result - Complete 8 hours

Scenario 2:

4.  Time in - 8:30am

5.  Time out - 5:00pm

6.  Result - 30 minutes undertime

Scenario 3:

7.  Time in - 8:00am

8.  Time out - 4:30pm

9.  Result - 30 minutes undertime

Scenario 4:

10.  Time in - 7:30am

11.  Time out - 4:30pm

12.  Result - Complete 8 hours

NOTE: No late will be recorded because of the flexible time feature, all will be recorded as undertime.

MYHRP

Employee Profile – Leave – Leave Application – Signatories Enhancements

A new enhancement in signatories from text box to combo box. The signatories will be the approvers of the leave type.

Employee Profile – Leave – Leave Application – View – Digital Signatures

A new feature of application for leave form a digital signature has been added.

Validation of fixed gross pay in earnings.

NOTE: When Auto Select Employee Enabled, in Payment Scheme - Earning Salaries employee

Fixed Gross pay

And also, additional earning like overtime, holiday etc. will not be included in computation.

NOTE: for the benefits earnings and contributions is included in computation of Net Pay.

HR Forms – Individual Assessment Form

Rename the Interview Assessment Form to Individual Assessment Form.

MyHRP New Features

Documents – PDS – Region in Residential and Permanent Address

New dropdown in PDS Personal Information, Region.

Note: Fields are also available in HRP but not included in the view/print.

**Phase 1: Automated Alphalist

 

Employment – Persons with Disabilities

To display employee tag as Persons with Disability and its corresponding Type of Disability

What’s Fixed

·      Fixed the issue of computation of COS Payroll with decimal values.

·      Fix the Appointment Form overlapped labels and broken printouts.

 

 

Known Issues

·      Accumulated Leave will not compute on the second month after manual entry.

·      If employees have time in & out in timesheet with holiday, holiday indication in DTR will not be display.