8.26.14.32
We are delighted to share with you a set of new features and a list of fixes that we have in store for the Sep 2023 official release --- Change here. With the improved quality and enhanced options, you can now experience a better Hospital Information System 8.
The list includes significant new features and fixes that we have been working on for the past few months since our last update, the September 2023 release (8.26.14.32).
We have also made some feature improvements to the Hospital Information System 8.
Before you run the new update, we highly recommend that you take the following steps to get the best result:
1. Please note that it is important to disconnect all workstations from the main server before performing an Exe update. Connected workstations while updating may result in incomplete database structure updates, such as new columns, views, functions, stored procedures, and the like, which can result in more errors.
2. Prepare the database by running the re-index script, especially for those who are still using R25 and the earlier R26 versions (no need for those running the IndexOptimize job). It is also advisable to run the shrinking log files script for those who have huge volumes of database files.
3. For those who have not been updated in a long while, you must first execute all the previously released versions that came after your current version before performing the update to the latest version. This will ensure that you never miss any of the previous structure updates. We can also avoid any time-out expired validation during the update. Please check the table below for your reference.
4. Please be reminded to secure a backup of reports before performing any Report Deployer update. It is mandatory to rename your RDL files every time you modify them (including the name of their views, stored procedures, and functions if these files were also altered). This is to assure users that any modifications made will still be intact after the update.
Here is the list of New Features (8.26.14.32)
Enable Editing of Document Date - DX Medical Package
The system user can now enter the document date while posting the Dx medical package.
1. Required setup:
2. Before posting prompt the user to set the document date
Document Date - calendar picker can input previous date but cannot input future dates
Newborn May Go Home Clearance Tagging Notification
The system issues an alert when tagging "may go home clearance" in a newborn's account.
1. Required setup:
Search and select newborn account. Click Tag for MGH clearance
2. The system will prompt a validation message: If YES, tagging for clearance will not proceed unless baby room-in is separated from the mother. If NO, proceed with clearance even without separating the mother from baby.
DOH Malasakit Monthly Statistical Report
A new report titled "DOH Malasakit Monthly Statistical Report" is currently accessible within the report manager module.
1, Report Manager
2. Sample Report form
3. Sample report preview
KARDEX ICU Report
A new report titled "KARDEX ICU Report" is currently accessible within the report manager module.
1. Report Manager
2. Sample report form
a. Front Page
b. Back Page
3. Sample report preview
REPORTS - PSYCHOLOGICAL EVALUATION
A new report titled “Psychological Evaluation Report " is currently accessible within the report manager module.
1. Report Manager
2. Sample report form
a. Front Page
b. Back Page
3. Sample Report preview
REPORTS - MEDICAL EXAMINATION PRE-ENROLLMENT EXAM
A new report titled “MEDICAL EXAMINATION PRE-ENROLLMENT EXAM " is currently accessible within the report manager module.
1. Report Manager
2. Sample report from
a. Front page
b. Back Page
3. Sample Report preview
DOH Unified Disease Registry System - Perpetrator Information Sheet
A new report titled “DOH Unified Disease Registry System - Perpetrator Information Sheet " is currently accessible within the report manager module.
1. Report Manager
2. Sample report form
3. Sample report preview
Reports - Certificate of Confinement - Add Username Parameter
The certificate of confinement was improved with a Username parameter both for standard and custom setup. Client must add username parameter to their existing RDL for Certificate of Confinement Report. If the client is not using the Standard RDL.
1. Sample Report Preview:
Mother Account Discharging Message Prompt
When a mother is ready for discharge, clicking the 'Discharge' button will prompt the system to inquire whether the newborn should remain in the mother's room for care, known as rooming-in for sick infants.
1. Required setup:
2. The system will prompt a validation message. If YES, tagging of discharge will not procced unless baby room-in will be separated from the mother's room. If NO,
proceed with discharge even without separating the baby from the mother.
Searching Option by a QRCode in IPD, ER and OPD Module
Users of the system can perform patient searches using QR codes across the Emergency Room (ER), Outpatient Department (OPD), and Inpatient Department (IPD) modules.
1. Required setup:
2. Once enable search by QRCode is now available in Inpatient, Emergency, and Outpatients Modules
3. By clicking search by QR field the QR code reader will show
Cash Receipt Amount Breakdown
Users of the system can now access an official receipt breakdown within the Statement of Account (SOA).
1. Required Setup:
2. To view the payment breakdowns of posted official receipts when hovering the mouse pointer over the Patient Payment Ledger.
Ancillary Services - Batch Charging of Patient under Corporate Account
This feature is specifically crafted to accommodate the billing of multiple patients within a single corporate account.
1. Pre-requisite setup
2. If the setup is YES, new submodules will be added under Ancillary Services namely
“Batch Post Corporate Medical Package” and “Batch Post Diagnostic MedicalPackage
3. Upon clicking Batch Corporate Charge, a list of patients will be displayed.
- 4. Choose the Department, followed by selecting Items for batch charging. Please be aware that the displayed price will not be shown, as it will depend on the patient's price scheme and price group, potentially resulting in price variations.
5. "Finalize” button will serve as a posting function.
6. Finish User Authentication to post item charges from the patients.
Animal Bite Treatment Center Record
Within the patient registry's "View Print Reports" feature, there is now a new report available called "Animal Bite Treatment Center Record."
1. Required Setup:
2. The Animal Bites treatment report will be visible in the "View Print Report" section within the OPD module from now on.
- Sample Report form
Patient Registration - Add Patient ID in Central Database Lookup
Modify the length of the central database lookup according to the character count in the patient's name.
1. System Output
Exclude Inactive Items in Get Previous Requisition
In the requisition process, we will omit all inactive items that were previously charged in the previous requisition.
1. Sample Validation for inactive items in get previous requisition.
Additional Chief Complaint & Discharge Diagnosis Column for ER/IPD/OPD/Nursing Services Module
Additional column “Chief Complaint and discharge diagnosis” for ER/OPD/IPD module
1. System Output
Additional Patient Age and Gender Column for ER/IPD/OPD/Nursing Services Module
Additional column “Age and Gender” for ER/OPD/IPD module.
1. System Output
Outpatient Registry Details – Disposition and Outpatient Result
The users can now view the Disposition and Outpatient Result in the Outpatient Registry Details.
1. System Output
Post Final Diagnosis – Primary Sorting
The post-final diagnosis will be sorted by primary, followed by the sequential addition of ICD-10 codes.
1. System Output:
Patient Account Transaction List – Total Discount Amount
Add the Total Discount Amount under Patient Account Transaction List's Requisition and Hospital Charges.
1. System Output
Additional Patient’s Informant Address
Include the Patient's Informant Address during the registration process for Inpatient.
1. System Output:
Patient Profile – SSS No.
Add the Social Security System Number (SSS No.) field into the Patient Profile.
1. System Output:
Requisition Priority Indicator
Add indicator in requisition and new filter in ancillary services.
1. Required Setup:
a. Enable Requisition and Ancillary Services Priority Indicator
i. Default Values= No
ii. Values Yes and No
2. Requisition new window selection
3. Filter option in Ancillary Services
DOH Referral Acknowledgement Logbook
Add new report for DOH Referral Acknowledgement Logbook.
1. Report Manager
2. Sample report output
Manage Picture - Camera option
Add a new camera selection option
1. Manage Picture – Applicable to the Emergencies, Outpatients, and Inpatients modules
- 2. Patient Profile - Applicable to the Patients, Consultants, CPAM, Emergencies, Outpatients, and Inpatients modules
3. EHR-QMeUp-HIS integration – Scanning of qrcode and Re-queue to QMeUp
Report Manager - CR-1 Report
Add new report for CR-1 Report
1. Report Manager
2. Patient Register Selection
3. Sample Report Form
4. Sample report output
Report Manager - CR-2 Report
Add new report for CR-2 Report
1. Report Manager
2. Patient Register Selection
3. Sample Report Form
4. Sample Report Output
HIS-EHR Integration - Sync Update Room Relocation
Sync room of patient when relocated to different room
1. Relocate patient in HIS
2. EHR Inpatient module
Tag as MGH – Enable Place, Date, Time and Type Death in Died Disposition Value
Died/Expired disposition - the place, datetime and type of death will be enabled. The datetime and type of death field are mandatory.
1. System Output
Route and Frequency is now captured in Get Previous Requisition of Nursing Services
Route and Frequency is now captured and reflected in Get Previous Requisition of Nursing Services
1. Go to Nursing Services and click Requisition.
2. Click Get Previous Requisition and select existing Requests as reference.
3. Route and Frequency is now visible for the new request that is captured from previous request.
Rearranging of Columns in Post Charging
This Feature enables rearranging of Columns of item details in Post Charging.
1. Setup Required: Enable New Column Arrangement During Post Charging
2. Column Order button will appear on Post Charge for ER, OPD, IPD and Nursing Services.
3. Changes in column will also be captured in HIS Audit Trail.
Audit Trail - Room and Beds Price
Changes in Rooms and Beds prices is now added in Audit Trail.
1. Setup Required: Activate Comprehensive Audit Trail
2. Changes in Price of Rooms and Beds in Audit Trail
HIS - Audit Trail - Price Scheme Build Up
Changes in Price Scheme in Items and Services is now captured in Audit Trail.
1. Setup Required: Activate Comprehensive Audit Trail
2. Adding and Editing of Price Scheme will send data to Audit Trail
Patient Registry - Obstetrics History
When Obstetrics is selected as service type it will show new tab called "Obstetrics History"
1. It will show a new tab called "Obstetrics History"
2. Under selected tab it will show the date and history of patient
Enabling Patient Remarks Editing in Nursing Services
1. Enable remarks when editing under the nursing services module
PIS
SARS-CoV-2 Summary – Priority Group
Modified the Priority Subgroup for SARS-CoV-2 based on the DOH Guidelines as per PHIC Circular 2022-0018
1. Required setup:
2. Output after enabling the setup.
Application – Required Employer ID and Name
Employer ID and Name are mandatory for Employer Government and Employed Private membership type.
1. System Output:
CF4 – Referred from Another Health Care Institution (HCI) - Enable checkbox with Setup
The user has an option to activate the checkboxes in CF4 processing under Referred from Another HCI.
1. Required setup:
2. Output after enabling the setup.
CF4 – Outcome of Treatment – PHIC Disposition Code
The user can activate the trigger of the CF4: Outcome of treatment.
1. Required setup:
1. HIS > Emergencies/OPD/IPD Module > Disposition Types
CF4 – Outcome of Treatment – Discharge Against Medical Advise (DAMA)
Add the DAMA disposition in the Claim Form 4 Processing > VI. Outcome Of Treatment
1. System Output:
Outright Deduction – Enabling Viewing of Post Final Diagnosis
Users can now VIEW the posted final diagnosis for filed, transmitted, and uploaded eclaims.
1. Expected Output
Outright Deduction – Tagging of caserates in different doctor validation
There is a prompt message or system alert upon tagging of 1st caserate and 2nd caserate in different doctor.
1. Sample validation for the same RVS code but different doctor
- 2. Sample validation for the different RVS code and different doctor
MMS
PPMP - Add approval of PPMP
This Feature adds a new function in Project Procurement Management Plan (PPMP) module namely the “Approve” button. This will be an added step in the Annual Procurement Plan (APP). Posted PPMP’s cannot be extracted to APP unless Approved. HOSPITAL MUST BE IMPLEMENTED AS GOVERNMENT HOSPITAL
1. Required setup:
2. Tag a Posted Project Procurement Plan (PPMP) as Approve
3. Only Posted and Approved PPMP is available in Outstanding PPMP Item list
APP and PPMP Audit Trail Report
This Feature adds “APP and PPMP Audit Trail Report” in the Report Manager Module of MMS Application. AUDIT TRAIL DETAILS WILL ONLY TAKE EFFECT UPON EXE UPDATE (NOT RETROACTIVE). THUS, CHANGES IN THE PREVIOUS PPMP AND APP RECORDS PRIOR TO UPDATE CANNOT BE CAPTURED BY THIS REPORT. HOSPITAL MUST BE IMPLEMENTED AS GOVERNMENT HOSPITAL
1. Required setup:
2. Report Manager
- 3. Expected Output of APP and PPMP Audit Trail Report
APP Monitoring Report
This Feature adds “APP Monitoring Report” in the Report Manager Module of MMS Application. HOSPITAL MUST BE IMPLEMENTED AS GOVERNMENT HOSPITAL
1. Required setup:
2. Report Manager
3. Expected Output of APP Monitoring Report
FMS
Disbursement Vouchers - Allow saving of Check Disbursement with blank Check No.
To implement the setup for enabling the recording of check disbursements with a blank check number
1. Required setup:
2. Enables the saving of check disbursement vouchers, without considering null as a validation criterion for duplicate check numbers
Payer Credit Memo - Additional Tick Box when selecting transactions
To add a new checkbox feature for selecting transactions during the processing of payer credit transactions
1. Adding a "Select/Deselect All" feature for transactions. You can manually mark transactions by clicking the checkbox on the left side of each transaction. When applying a new filter (Applying Filter Preferences), the selected transactions will reset. Nonetheless, you should retain the ability to filter transactions by patient name without affecting the selected transactions.
Cash Receipt - Select all function when reapplying OR when filtering Bill Date No. range and/or Bill date Range
To add a new "Select/Deselect All" feature when processing reapplication of Cash receipts while using the filtering option for the Bill Date number range and/or Bill Date Range
1. Adding a new "Select/Deselect All" feature when reapplying cash receipts. The selected records are based on the filtered results. In cases where 'Apply Filter Preferences' is used again, the selected records will be reset
Purchase Order - New column for Fund Cluster and rearranging column for "Outstanding Purchase Requisition" window
Adding a new "Fund Cluster" column in the Purchase Order module. The Fund Cluster information will be entered next to the Item ID, while the generic name will be moved to the last column
1. System Output:
Accounts Payable - Additional parameters for doctor when processing PF Payables
To add a new parameter for the doctor's name when processing Post Cash Professional Fee Payables and Post Guaranteed Payables
1. Adding a new parameter for the doctor's name format, which will be in the form of Last Name, First Name when processing Post Cash PF Payables
Accounts Payable - New Filtering Option for patient name in Post PF Payables
To add a new filtering option for patient names when processing 'Post Cash Professional Fee Payables' and 'Post Guaranteed Professional Fee Payables'
1. Adding a new patient name filtering option after generating results in Post Cash Professional Fee Payables. It will automatically search for patient names as you type, eliminating the need to press enter or click "Apply Filter." Selected transactions will not be discarded when searching for another patient
Journal Voucher – Uploading Journal Voucher Entries
This Feature enable to user to create a Journal Voucher using a .CSV File template.
1. Required setup:
2. Upload Journal Voucher Window
a. Click Generate Template opens the Journal Voucher Template selection which will be the basis of the template. Select a Simple Journal Voucher Template.
b. The windows Excel export window will appear save the template to the desired location (e.g., desktop).
- Edit your .CSV Template to create your desire Journal Voucher.
SAVE YOUR EDITED EXCEL as .CSV FILE. CLOSE THE . CSV FILE BEFORE UPLOADING IN THE SYSTEM.
- Upload the .CSV template. AFTER SEEING THE “Journal Voucher Transactions has successfully uploaded” MESSAGE PROMPT CLICK OK TO CLOSE THE MESSAGE PROMPT.
CLICK REFRESH to REFRESH THE JOURNAL VOUCHER MODULE AND SEE YOUR UPLOAED JOURNAL VOUCHERS.
.
Here is the list of Fixes (8.26.14.32)
HIS
Exclude Medical Package Excess in Post Discounts
Fixed the issue when post discount did not exclude medical package items.
CPAM - The user cannot proceed to un-post A/R
Fixed the issue when System user cannot proceed to post and un-post A/R in CPAM module when they have no access in ER/OPD/IPD.
Report Manager - Manner of Death always set to NA on Death Certificate Report
Fixed the issue when Manner of Death selection always set to ‘NA’ value.
Emergency - Error in Dietary Transaction
Fixed the error when entering Dietary transaction in Emergency module.
Cash Receipt - setup for cancelation remarks not working
Fixed the issue that the setup for cancelation remarks is not working when system user does not put any character in the remarks field during voiding of payment in cash receipt module.
Inpatients - Enhancement for IPD module to alphabetically arrange the patient's name
Fixed the issue on IPD module that the patient's name is not alphabetically order.
HIS-EHR - Registration - Missing PatientId upon saving of record in Emergencies
Fixed the problem where the Emergencies module's patient ID was missing when a registration occurred with the setup magnetic stripe card interfacing on.
Report Manager - Intake sheet - Previous registry record can still be captured by the new registry
Fixed the issue where a new registry can still access an old registry record
HIS-QMU- Token connection - Error upon clicking map and saving straight registration
Fixed an issue with registration saving when the qmu token is disconnected
IsDonation Not working upon replace in requisition
Fixed the issue when a donation is used to replace an item in a requisition and rendering in ancillary services
Consultants - Mapping to QMU Account - Error message and blank list of qmu doctors
Fixed the issue when mapping a qmu account might fail because of a token disconnect
Global Settings - V9 Settings - Missing Applications and blank dmslocalurl
Fixed the V9 settings missing applications when global settings were opened on another Application (PIS, MMS, FMS)
Ancillary Services - Error on Reagent Posting
Fixed the error when Posting Reagent in Ancillary Services.
ER MGH Tagging - Type of Death is Missing/Hidden on ER MGH Tagging
Fixed the Interface error where Type of Death is Missing/Hidden on ER Tag as MGH.
PIS
CF4 – Outcome of Treatment – Incorrect Disposition stamped
Resolved the issue by ensuring that the accurate disposition is stamped in CF4. For Improved and Recovered, it will be determined based on the Admission result.
OUTRIGHT DEDUCTION - GET ECLAIMS STATUS – REFILING RTH CLAIMS
Resolved the problem of including the first uploaded file when there are two or more uploaded documents of the same document type for an RTH claim.
MMS
Purchase Order - Government Setup Price in PO is not equal to PR price upon extraction of Item to PO
Fix the issue wherein the Government Hospital using PPMP and APP. The Price Column of the Purchase Order Details is not same as the Price Column in the Purchase Requisition Details before any edit.
Purchase Requisition - Price is not updating for items transacted in Purchase Requisition Detail in Big Unit
Fix the issue for a Government Implemented client. Where there is a wrong computation in the Total Amount Column in Purchase Requisition Details if the Item selected for Purchase Requisition is in Big Unit.
FMS
Report Manager - Unaudited General Ledgers Report - Error upon double clicking preview tab
Fix the issue wherein upon click of Preview button in Unaudited Ledger Report. The system generates an Error report message due to Double Clicking of the Preview button while the system is not finished generating the result.
Disbursement Module - Error upon Edit of Bank if the Bank has 20 Character check no.
Fix the issue where the system accepts more than 20 Characters in the check no field found in the Banks Tables. Templates. When the FMS Setup and Options “Auto Generate Check Details “is set to YES. Then the user inputs more than 20 characters in check no field for a particular Bank. That results in error on posting or viewing of Check voucher since the check no field in the Check Payments tab allows only 20 characters.
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