1.0.20

1.0.20

We are delighted to share with you the list of features we have in store for our clients for the November 2023 Official Release. With the improved quality and enhanced options, you will now have a better HRP experience.

The list identifies significant features and fixes we have worked on for the past few months. We have made improvements in the features of our HRP.

Before deploying the new update, HRP 1.0.20, it is recommended that you perform the following steps for best results:

1. Secure and create your latest backup before you start any deployment for the new update. Just in case you encounter errors, at least you have backup to restore your database back from where you stopped.
2. It is important that you disconnect all workstations from the main server while the deployment of the latest updates is ongoing.
3. Put it into practice before you deploy any new update into production, make sure that you have conducted your testing of the new package into your training database.
4. Double check appsettings, appsettings.production, appsettings.local, & app.env before running Accounts, API (except HRP-API), Hangfire & WEB. Compare your current files to the latest release.


List of Features of HRP 1.0.20

HRP ADMIN New Features


System Setup – Setup and Options – Fixed Monthly Gross Pay

A new setup for Payroll to fix the monthly gross pay of salary-grade employees. The default setup will be set to Disabled.

Enable

  1. Apply base pay as monthly gross pay where doesn't need actual attendance. Also, disregard the following setup if enabled/checked:
  1. Cancelled Employment Status
  2. Hazard Pay Exclusion
  3. LWOP Computation for Employees with 3 Late Time in
  4. Include In Gross Pay
  1. Earnings
  1. Other Incentive
  1. Benefits
  1. Hazard Pay
  2. Longevity Pay

Applicable only for payroll frequency computation: "Monthly"

Disable - Retain current computation of monthly gross pay based on actual attendance.















System Setup – Setup and Options – Night Differential under Special Payroll

A new setup for Payroll to include the Night Differential to Special Payroll.

  1. Excluded (Default Setup) – Night Differential default working included in normal salaries and wages payroll.
  2. Included – Night Differential will not be computed in the Salaries and Wages payroll and will be available in Special Payroll.














Night Differential will also have a default buildup in Earnings > Special Payroll if the setup is

set to “Included”.















Human Resource – Pagination

Pagination is now available for the following modules:


  1. Division
  1. Section
  1. Unit
  1. Employment Type
  1. Employment Status
  1. Job Title
  1. Nature of Appointment
  1. Leave Type

  1. VL & SL Credit
  1. Document Type
  1. Certificate of Employment
  1. Parenthetical
  1. Personnel Action
  1. Adjectival Rating
  1. ICD10 Codes
  1. Department Group



Human Resource — Employment Type — Build-up Enhancement


A new check box for tagging Permanent Employee in employment type build-up, once the check box is checked, an employee with a tag of Permanent Employee is included in the following reports.


HRP - HR Forms - Monthly Report on Accession



HRP - HR Forms - Monthly Report on Separation


System Setup — Setup and Options — Payroll — Activation of Contract of Service Payroll Processing

A new feature for Contract of Service build-up, once the contract of service is enabled in setup and options, In earnings contract of service will activate and can be used to build up for payroll processing.



Enabled Contract of Service Payroll Processing.




Note: if Contract of Service is disabled validation message will occur.


Earnings — Contract of Service — CRUD


A new feature for creating a build up in Contract of Service Payroll Processing

Note: Need to enable in Setup and Options.



Once the ‘with other contribution’ is checked it will include it in payroll calculations.


System Setup — Setup and Options — Payroll — Contract of Service — Enabled/Disabled Tagging of Government Contribution Name in Other Contribution Build Up

A new setup for enabled/disabled for tagging of Government Contribution Name in Other Contribution.



Once Contract of Service Payroll Processing is enabled, tagging of Government Contribution options will occur.

Once tagging of Government Contribution is enabled it will trigger in HRPADMIN - Other Contribution build up.


Contribution — Other Contribution — Tagging of Government Contribution

A new feature to able to tag a particular contribution as voluntary government contribution, any selected government contribution name will be the basis as column name in contract of service payroll summary.



HRP New Features


Department Forms – Memorandum

New Department Form: Memorandum

























Note: Click “” after entering “Free Type Email To/CC” to add it in the receiver fields.



Note: When editing/viewing the “Sent” email, there will be an instance that it will load first.























Payroll – Fixed Monthly Gross Pay for Salaries Payslip Implementation

LWP, LWOP, Lates & Undertime, Overtime, Night Differential, and Holidays will be fixed to zero amount if the Fixed Monthly Gross Pay is enabled. Note: This will also apply to MyHRP payslips.




















Payroll – Fixed Monthly Gross Pay for Salaries Payroll Summary and Payroll Item Implementation

Once the setup has been enabled, upon payroll generation, the system will not compute the gross pay based on attendance. Instead, the computed monthly Gross Pay is equal to Base pay.










Payroll Items Changes
  1. Gross Income is equal to Base pay (no additional earnings or deductions related to attendance)
  2. Late/Undertime and Absences - is/are equal to zero.
  3. Work (Mins) is equal to perfect attendance with a total of 10,560, it was derived by (22*8*60)

Group Shape To Image


Employee Payroll Item

  1. LWP, LWOP, Lates & Undertime, Overtime, Night Differential, and Holidays will be fixed to zero





















Payroll – Excluded Night Differential in Payroll

Night Differential will not be displayed and computed in the payroll. This will also applied to the Overtime Night Differential and Rest Day Night Differential.

Payroll Summary









Payroll Item






















Payslip































Debit & Credit Summary and Payroll Summary Excel file



Note: Include Night Differential under Special Payroll must be set to include this feature



Special Payroll – Night Differential

A new type of Special Payroll to compute the Night Differential that is not computed in the regular payroll.














Night Differential payroll form

Note: There will be validations if the payroll is posted, or an employee does not have a night differential or is not included in the cutoff.




Night Differential Summary








Employee – Special Payroll – Night Differential

Night Differential will now be added in Employee - Special Payroll. Note: Only the posted Night Differential will be displayed.















HR Forms – Disposition Form – Remarks Text Formatting

Enhancement in disposition form to allow text formatting in the Remarks text field.



















HR Forms – Disposition Form Enhancements

Enhancements in the main form and printout include the following:

  1. Option to disposition form content















  13. Add new signatories Prepared by and Approved by













  13. Form No and arrangement of To, From, Date



HR Forms – Selection Promotion Board Action Sheet Enhancements

Enhancements include the following:

  1. Change the Item Number from open text to Item Number selection from buildup. Multiple Item Number is also allowed


















HR Forms – Matrix Evaluation Sheet Printout Enhancements

Enhancements for the Matrix Evaluation Sheet printout include the following:

  1. Remove the line separator per field.
  2. Underline the values of the Item/Position Under Consideration, Salary Grade, Salary Amount and Applicants Name
  3. Form No. and borders


Group Shape To Image



Recruitment – Posted Vacancy Version 2 format enhancements

Enhancements include the following:

  1. Option to set Vacancy Type. Selected vacancy types will have different effects in the printout.






















  19. Add the Form No. of the Report
  20. Removed the decimal value of the salary grade.
  21. Hide the Next-in-Rank position if there is no value.
  22. Adjustments of alignment in the printout
  23. Group Shape To Image


  1. Requirements moved to the 1st page and will have different details based on the vacancy type
  1. Medical / Paramedical














  12. Administrative / Financial









Employee Reports – Contract of Service Custom Format Enhancements

Removed the default Duties and Responsibilities, the user can now add the duties and

Group Shape To Image



















Employee Reports – Position Description Form Enhancement

Enhancements include the following:

  1. Page 2 - #23 statement is now fixed in the main form and printout.





  5. Provide Headers and Total percentage at the bottom of #22















  15. Change the Employee’s Name to Employee’s Name, Date and Signature







  7. Add page number







Employee – Documents – PDS Printout Enhancements

Enhancement of the printout size from A4 to Legal size


Employee – Documents – SALN Printout Enhancements

Enhancement in the printout to follow the CSC format.





Departments – Current Employees – Activation and Effective Date of salary grade for creating new employee

Salary Grade Effective Date, Base Percentage, and Activation is now available upon the creation of a new employee.












Effect in payment scheme














HR Forms — Documents Request Monitoring — Incoming & Outgoing


A new feature to be able to monitor the requested documents from HR(incoming) and issued requested documents to the requester(outgoing).

Note: Created Item in Incoming documents must first change the status to ‘For Issuance’ to

be viewed in Outgoing Documents.














Employee Profile — Reports — Daily Accomplishment Report Enhancements Part 2


Enhancement in print out of Daily Accomplishment Report.

















Employee Profile — Payment Scheme — Earnings — Contract of Service


New feature of payment scheme - contract of service main grid and crud.














NOTE: Must first enable the contract of service in HRPADMIN - SYSTEM SETUP - SETUP & OPTIONS - PAYROLL - CONTRACT OF SERVICE.

NOTE: Contract of Service Payroll Computation is in progress.



Department — Payment Scheme XLSX Data — Uploading Loans Enhancement


Enhancement for uploading of loans with the same reference number.


Payroll – Other Payroll

New tab in Payroll name Other Payroll.

This will now include the following that was transferred from Special Payroll

  1. Leave Monetization
  2. Honorarium
  3. Manual Payroll
  4. Terminal Leave














Department – Employee – Reports – Appointment Form

Enhancements include the following:

  1. Provide the value in Organization - Name (Facility Name) in Department field in the report.
  2. Provide the label MR, MRS, and MS at the beginning of the patient's name.
  3. Make the salary in Printout an amount data type. Provide comma and two decimals.
  4. Exchange the value of permanent and promoted as a sample in the printout.
















Employee Reports – Certification of Assumption to Duty Printout Enhancement

If there’s no years of Residency inputted, remove the default value parenthesis in printout.



























HRP – Employee Profile – Reports – Daily Accomplishment Report

A screenshot of a computer Description automatically generatedRemove mandatory input for requested by field.

Note: This will also apply in MyHRP




What’s Fixed


  1. The Deadline of Vacancy will now be reflected in the Posted Vacancy Module
  1. Holiday without shifts will not be counted as absent in payroll.




Known Issues

  1. Accumulated Leave will not compute on the second month after manual entry.
  1. Connected to the fixes in the Shift buildup – Break, there is an issue in multiple select manual input in Timesheet for night shift with break.
  1. Workaround: Single input for night shift if with break.
  1. Employee Reports – Position Description Form – Blank page will appear between pages.
  1. Employee – SALN – Unable to print in MyHRP
  1. Recruitment – Applicant – Error in updating of status and missing Item number in hiring of employee.
  1. HR Forms – Alignment of Comments/Recommendation in the first sentence
  1. HR Forms – Matrix Evaluation Sheet Form No. will only appear at 3rd page.


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