002 - How to View, Add adhoc shift, and Update Employees Schedule

1.      On the leftmost part of HR Payroll module, select Timekeeping, Schedules & DTR and go to Schedules.

2.      You can filter the date from start to end to specify what cutoff. Once done, click the search button to view the list of employees who had schedules for that cutoff. To edit, go to the right-side part and click the edit button.

Figure 22. How to View, Add adhoc shit, and Update Employees Schedule

3.      Once you click the edit button, the employee schedules for that cutoff will appear.

Figure 23. Employee Schedules

4.      To add adhoc shift, click the green button and select what type of adhoc regular shift or overtime. Once done, click the Save button.

•        In overtime adhoc shift, we can set what will be the considered Overtime to the employee’s working hours. For example, on May 29, 2023, we intend to include overtime hours to the employee's schedule starting from 5:00 pm and ending at 7:00 pm.

Figure 24. Add overtime adhoc

•        In Regular shift adhoc, we have the option to assign extra working hours to the employee's original schedule. For instance, on May 27, 2023, which is the employee's designated day off, we plan to include a regular shift from 8:00 am to 5:00 pm.

Figure 25. Add regular shift adhoc

5. On the other hand, if you need to update or change the employee’s original schedule, click the current or plotted schedule and select what will be the employee’s new shift. Afterward, simply click the Update button to save.

•        For example, we aim to update the employee's existing schedule on May 30, 2023 which is from 8:00 am to 5:00 pm, and change it to a night shift schedule from 11:00 pm to 7:00 am.

Figure 26. Update employee schedule

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