We are delighted to share with you a set of new features and a list of fixes that we have in store for the December 2023 official release. With the improved quality and enhanced options, you can now experience a better Hospital Information System 8.

The list includes significant new features and fixes that we have been working on for the past few months since our last update, the September 2023 release (8.26.14.32).

We have also made some feature improvements to the Hospital Information System 8.

Before you run the new update, we highly recommend that you take the following steps to get the best result:

1. Please note that it is important to disconnect all workstations from the main server before performing an Exe update. Connected workstations while updating may result in incomplete database structure updates, such as new columns, views, functions, stored procedures, and the like, which can result in more errors.
2. Prepare the database by running the re-index script, especially for those who are still using R25 and the earlier R26 versions (no need for those running the IndexOptimize job). It is also advisable to run the shrinking log files script for those who have huge volumes of database files.
3. For those who have not been updated in a long while, you must first execute all the previously released versions that came after your current version before performing the update to the latest version. This will ensure that you never miss any of the previous structure updates. We can also avoid any time-out expired validation during the update. Please check the table below for your reference.

4. Please be reminded to secure a backup of reports before performing any Report Deployer update. It is mandatory to rename your RDL files every time you modify them (including the name of their views, stored procedures, and functions if these files were also altered). This is to assure users that any modifications made will still be intact after the update

Here is the list of New Features (8.26.14.38)

HIS

Simultaneously Updating of HIS and PIS Patient Discharge Date

Patient Registration - History Patient Illness and Past Medical History

Add the fields of History of Present Illness and Pertinent Past Medical History to all registry modules.

1. Required Setup: Enable History Present Illness and Past Medical History in All Registry Modules

2. Once enabled, the History of Present Illness and Pertinent Past Medical History are now available in Inpatient, Emergency, and Outpatients Modules upon registration.

3. The encoded “History of Present Illness and Pertinent Past Medical History” in HIS during registration will be automatically reflected in CF4 Processing.

Inpatients - View Print Reports - Discharge Clearance Notice - Add UserName Parameter

Additional parameters (UserName) in report HIS_ADHOC_DischargeClearanceNotice Sample Report with current user preview:

Examination Upshots - Exam Schema add new header control free input date.

Added a new control in the examination schema.

System users can now input Date in during Manage Examination.

0. Date1 - Format MM/DD/YYYY

1. Editable
2. Can be set as Mandatory.

Sample preview from manage examination:

Fetal Death Certificate - Revised Format - Unmarried Checkbox

Add an "Unmarried" checkbox to the form, and when selected, disable all associated fields. Sample when Unmarried checkbox is active.

Patient Registry - Additional Nurses Notes

Additional field for patient registry during editing of patient profile.

GCS (Glasgow Coma Scale) O2 SAT

HR (Heart Rate)

RR (Respiratory Rate)

OPD/ER Discharge Clearance Notice Report

The system users can now preview the discharge clearance notice for patients from both the emergency and outpatient modules.

User Password Expiry Notification

Additional notification for system users indicating the number of days remaining before the password expiration date.

Required Setup:

One day before the expiration date, after the user logs into their account, a notification will prompt, indicating that the password is about to expire.

Sick Baby Room in Nursing Services

System users can now view newborn account in nursing services with Sick baby room-in Newborn status

Sample view in Nursing services module

View. Print Diet Card - Relocate Diet Descriptions/Remarks Columns

1. In the View Print Diet Card Windows, transfer the following columns this fields "Diet Description" and "Diet Remarks" next to the "Patient Name" column
2. Add a new Setup and Option
   

1. Enable Relocating Diet Description and Remarks in View Print Diet Card

OPD Letter of Consent Report

1. Enable the Letter of Consent Report Printing under the Outpatient Module
2. Add a new Setup and Option

1. Enable Outpatient Letter of Consent Printing

ER/OPD/IPD - Professional Fee does not appear instantly in post discount

1. Enhance the posting of discounts if the patient has a discount scheme in the registry information; the Professional Fee amount should be displayed immediately.
2. Sample Output

QMU Integration - Edit Patient Profile - Sync Patient ID on On-premise Setup

1. Sync the PatientID with QMeUp On-premise Setup when editing the patient profile.

1. Setup to consider

1. QMeUp On-premise Setup

2. Sample output

1. HIS

2. QMEUP

EHR and QMU Integration - Merging of doctor account in patient's module

1. Enhance the Patients module account merging if the patient also has a doctor's record linked to QMeUp and the EHR.
2. Patient merging will not proceed unless the QMeUp and EHR mapping are unmapped.
3. Sample output

QMU Integration - Enhance searching using QMeUp QR Code

1. Enhance the search option. If the QR code is from the portal, the Ignore and Use QMU Details buttons in the existing record window will be hidden, and a cancel button will be added.
2. Sample output

HIS-EHR INTEGRATION - Inpatient- Add new subcomponent Re- register to EHR

1. Add a new subcomponent in Inpatient module

Central Database Lookup - Add QMeUpID and Viewing of Case History

1. Add the Qmeup ID in central database look up and viewing of case history

Post Final Diagnosis – Multiple Surgical Procedures Entry

Added a new feature to enable the list of multiple Surgical Procedures in Post Final Diagnosis.

1. Required Setup - Enable Multiple Surgical Procedure Entry
   
   
   

Post Professional Fee - Restriction of PF Posting

Added a new feature to restrict the posting of PF for Regular Consultant and Visiting Consultant only.

1. Required Setup – Enable Post Professional Fee Posting Restriction
   

Blank Physician Name upon Post Charges in OPD

Post Charges Item Selection Inventory Balance

Added new column for Inventory Balance in Post Charges Item Selection

1. Required Setup – Display Inventory Balance in Post Charging
2. x

Confidential Patient Tagging per Registry

Tag as MGH System Alert for Obstetrics Account with Well Baby Room-In Status

Added a new feature to enable a System Alert to inform the User that the Obstetrics Account is with a Well Baby Room-In.

1. Required Setup - Enable Mother Account Prompt Message Upon May Go Home Tagging

2. If the associated Baby has Well Baby Room-In Status, there will be a System Alert when the Obstetric Account is tagged as MGH.

Senior Citizen/PWD Indicator for Certification of Consumption benefits

If the PhilHealth is enough to cover the HCI and PF charges of the patient but has a senior or PWD discount, the amount will be displayed in the CF2 (XML) > 2nd box section (pEnougBenefits = N).

1. Required Setup:

2. Sample Output in XML

For OR Scheduling - Getz Clinical Integration

OR Scheduling is added for OPD and ER Patient along with Integration with Getz Clinic. Required Setup:

1. For OR Schedule is added to ER, OPD and Inpatients module under Processing and Queries.

2. Patient Form will appear after selecting patients.

3. After completing the form and clicking OK, the patient will now be added to the Scheduling along with the details from the form. Add, Delete, and Void button is also added with color status on the first column.

5. After Password Authentication, the Patient Registration Form will prompt to finish the scheduling process.
6. Patients scheduled in the ER will be registered in the ER module after Accepting. Same applies with OPD.
7. Scheduled Inpatient will be forwarded to Getz Clinic for the integration.

View report - Getz Clinical Integration

Viewing of reports from Getz integration is now added to HIS. Required Setup:

1. View Clinical Reports from Getz can be accessed in ER, OPD and Inpatients under Sub-Components.

2. List of reports can be viewed and be opened in the browser.

Registration - Adding of Shareholder During Registration of Patient

Shareholders can now be added to the patient during registration as a mandatory field. Required Setup:

1. Shareholder is added to the Mandatory Fields.

2. The adding of Shareholders can be found in ER, OPD and Inpatients under Tables and Templates.

3. The system will now require Shareholders during registration for all case types.

PIS

Outright Deductions – Doctor PHIC Number Validation Message

A prompt message will be displayed upon saving if the format of the encoded Accreditation Number for the accredited doctor is incorrect and/or incomplete.

Outright Deductions – EXCLUDED ITEMS DISCOUNT

The senior/PWD discount for the excluded item will be applied into the Computation table under the SC/PWD Disc./Vat column when the "Add excluded item to actual charge box" is checked.

Sample Output:

Outright Deductions – Z Benefits – PF Breakdown

The PF tranche amount will automatically be allocated.

1. Required setup: Disable PF Case rate Separation set the value to “YES” when the setup

“

2. Activate Case Rate Separation for professional fee” is enabled.

eClaims Status Verification – Confirmation Message Activates When Attempting to Close with an Uploaded Document for Refiling.

A Confirmation Message is displayed when a user attempts to close the upload document module with an uploaded document for refile.

1. Expected Output

Print Claim Forms – Save the PDF Document for the Front and Back Pages of Claim Form 2.

Once the Claim Form 2 (Front/Back for eClaims Document) is selected, the Preview button will transition to the "Save PDF" function, allowing users to save a PDF file of Claim Form 2.

1.  Expected Output

Upload eClaims and Get eClaims Status – Enable VIEW XML

eClaims Case Rate – Additional case rates option for Stroke Patients.

The user has the option to include an additional case rate amount for eClaims in the category of stroke patients' cases.

1. Required setup: Enable New Case rate for Stroke and Pneumonia Patients

MMS

Additional Parameter and new report format for "Purchase Request Inquiry"

This enhancement involves the addition of a new parameter for the Purchase Request Number in the Purchase Request Inquiry report.

Enhancement in Fund Cluster Drop Down Selection

New filtering option for "Last Depreciation Date"

Stock and Expense Issuance, Quantity Adjustment - Additional Columns

This enhancement introduces the capability to include additional fields/columns in Stock Issuance, Expense Issuance, and Quantity Adjustment modules. Specifically, the new fields—Expiry Date, Lot No., and PO No.—are designed for manual input exclusively. These additions are intended to facilitate reporting functions within the system.

1. Required Setup:

2. If the setup is marked as "YES," additional columns for Expiration Date, Lot Number, and Purchase Order (PO) Number will be presented for manual input. The Expiration Date should be entered in date format, while the Lot Number and PO Number should be provided through manual input, accepting alphanumeric characters.

Purchase Order – Purchase Order Number Setup

This Feature is the consolidation of the Format of Purchase Order Number available in the MMS application.

1. Setup Required: Default is Standard

1. Purchase Order Details Output for ‘Standard’.

2. Setup Required

1. Purchase Order Details Output for ‘Standard Manual Input’.

3. Setup Required:

1. Purchase Order Details Output for ‘New Series Number Format’.

4. Setup Required:

1. Purchase Order Details Output for ‘New Series Number Format Manual Input’.

Asset Repair - Additional Fields for Remarks and Materials Needed

This Feature enable the user to have a dedicated field in the Asset Repair Form Details for Nature and Scope of Work, Remarks/Comments/Recommendation and Materials Needed. This field is Alpha Numeric and can handle 50 characters maximum. HOSPITAL MUST BE IMPLEMENTED AS GOVERNMENT HOSPITAL

1. Set up Require

2. Asset Repair Form Details Output

Asset Management - Add Search Field for Control No

This Feature enable the user to have Control No. field parameter to search for Assets record in the Asset Management Module. HOSPITAL MUST BE IMPLEMENTED AS GOVERNMENT HOSPITAL

1. Set up Required:

2. Asset Management Module Output

1. Full control no input

2. Last 2 digit of control no.

3. In case of YYYY-MM-XXXX format the MM digit part of the control no.

Purchase Order - Display Whole Description of Mode of Procurement

This feature aims to display a whole description of mode of procurement in the Mode of Procurement Drop down list. HOSPITAL MUST BE IMPLEMENTED AS GOVERNMENT HOSPITAL

1. Purchase Order Details Output

Physical Count of Property Plant and Equipment per Fund Cluster

This Feature adds “Physical Count of Property Plant and Equipment per Fund Cluster” In the Report Manager Module of MMS Application. HOSPITAL MUST BE IMPLEMENTED AS GOVERNMENT HOSPITAL

1. Report Manager

2. Expected Output of Physical Count of Property Plant and Equipment per Fund Cluster.

MMS - Deliveries, Receiving Entries -Auto Check Input Tax in Line Item

This is an enhancement for Non-VAT Items process during deliveries in Deliveries, Receiving Report Details.

A. Setup Required:

1.  Output

Supplier: Vatable Item 1: Vatable

Item 2: Non- Vatable

Supplier: Non- Vatable Item 1: Non- Vatable

B: Setup Required

Item 2: Non- Vatable

Supplier: Vatable Item: Vatable

Supplier: Non-Vatable Item: Non-Vatable

C. Setup Required

Supplier: Vatable Item 1: Vatable

Supplier: Non-Vatable Item 1: Vatable

D. Setup Required

Supplier: Vatable Item 1: Vatable

Supplier: Non-Vatable Item 1: Vatable

Supplier: Vatable Item: Vatable

FMS

Accounts Receivable - Enhancement on Auto Create AR for Guaranteed Accounts Settled Via Credit Card

This is an enhancement in for FMS Setup and Option Auto Create AR for Guaranteed Accounts Settled Via Credit Card to prevent Voiding of Accounts Receivable Record from Official Receipt Payment using Credit Card.

1. Setup Required: Default Value is ‘Yes’ to use the Feature Value should be ‘No.’

2. Accounts Receivable Module when voiding Accounts Receivable Record from Official Receipt Payment using Credit Card.

HIS

Here is the list of Fixes (8.26.14.38)

Patient Transaction - Enhance validation for removing Physician.

Enhance the validation if the doctors have reference to a patient transaction when the setup "Require requesting physician to be mandatory on the requesting, rendering, and direct rendering module" was enabled.

System Users - Enhance to disable the confidential patient record setup for newly added users

Fixed the issue when the newly created system users have access to patient confidential records.

DOH assessment tool correction of spelling

Fixed the issue on family composition was misspelled.

Examination Upshots - Error managing Examination when field has no Normal Values

Fixed the error when user managing examination without normal values for examination schema.

Emergencies - The system has no alert message when Area / Bed No. is Blank

Fixed the error when area/Bed No. Was blank after transferring patient to ER from OPD.

Audit Trail - Patient Name in Audit Trail was blank when editing patient address

Fixed the issue when audit trail does not capture the patient's name after editing patient address.

Exclude Medical Package Excess in Post Discounts

Resolved the issue where items were incorrectly excluded, even when they did not belong to the medical package.

Post Discount for Professional Fee with 0 Discount Rate

Fixed the issue that the Doctor’s should not reflect in the list of PF if the selected Discount

Scheme has 0 Discount Rate in PF.

Automatic Account Suspension/Unsuspension per Patient Credit Limit

Fixed the issue to where the Patient is Unsuspended after charging a transaction even if the patient's balance is equal to or below the Credit Limit.

OPD Arrival Date and Time does not stamp in the Database

Fixed the issue where the OPD Arrival Date and Time is not stamped in the Database after

the Patient’s Registration.

Auto Transfer Unsettled Charges to New Registry

Fixed the issue where the Patient Charges are still transferred to the New Registry after the Admit Registry even if the Patient Charges are already settled/paid.

Cannot Edit Obstetrics Patient

Fixed the issue where the Obstetrics Patient cannot edit the Registration Details if the Newborn status of the Baby is Sick Baby

Cash Receipt Application Error

Fixed the issue when posting Cash Receipt for the Patients with Partially Rendered Requisition and with Frontend Discount

Patients Module IPD/ER/OPD Case History - View Examination Upshot

- Result Entry Date Sorting

Fixed the issue when sorting the Result Entry Date in View Examination Upshot Result

Nursing Services On-Hold Indicator

Fixed the issue where the On-Hold Indicator does not work in Nursing Services when the Credit Limit Setup is disabled

QMeUp Integration - No temporary email is generated if the referral setup is disabled

Fixed the issue when if the referral setup is deactivated, should create a temporary QMU email upon registration

Branching - ER/OPD - Summaries for all branches add up

Fixed the issue in total summaries when branching setup is enabled

Medical Certificate - Edited patient basic info not updating in the medical certificate form

Fixed the issue where the medical certificate would not update when the patient's information was edited.

Referral - Selected form with details in referral forms should also be checked in referral form button

Enhance the selected form on the referral button to be checked when data is entered.

Room Price Schemes - Add, Edit & Delete of Room Price Schemes do not have User Validation/Authentication

Added User Validation for Price Schemes Add, Edit & Delete.

Registration - No System Alert prompt even the Shareholder is Mandatory after Edit

Fixed the missing System Alert Prompt for missing Shareholder.

Examination Upshots - User Validation/Authentication does not appear when Adding and Editing Test Codes

Added User Validation for

ER/OPD - Inactive medicine can still be selected in Discharge Instruction

Fixed the issue in which the item was inactive but could still be selected in the Discharge instructions.

Laboratory and Diagnostic - Fully rendered status color not changing

Fixed the issue with the status color when rendering or voiding a request from the same or a different database in Outpatient and Ancillary.

PIS

CF4 Processing Audit Trail

Fixed the issue where the reflected Patient Name in Audit Trail is incorrect if the transaction is from CF4 Details

CF4 HCI Address

Fixed the issue where the HCI Address stamp did not match the assigned address for the patient at the specific branch.

FMS

Journal Voucher Module - Cancellation Entry is with No Fund Cluster of Official Receipt with Entry with Fund Cluster

Fix the issue through an enhancement ensuring that the Fund Cluster of the Cancellation Entry of an Official Receipt matches the Fund Cluster of the original Official Receipt payment entry.

Accounts Receivable - Batch Posting AR Guarantor - Error in Retrieval for Bill No per Grouping even though the Faarinv has null in FK_faBillTranMstr column.

Fix the issue for the Large Database client where the Bill No. Grouping during Batch Posting AR Guarantor contains a value, even if the particular record of Accounts Receivable has not been processed in the Billing Schedule Module of the HIS application.